The Secret To Time Management & Productivity for Hiring Manager.
Updated: Nov 9, 2022
Although the current employment market is a candidate's dream, it creates an increasing workload and a possible time management disaster for recruiters. There are more positions to fill, individuals to interview, and requests & demands to deal with. A lack of recruiters exacerbates the situation, as talent acquisition professionals scramble to perform many hats alongside the rude staff.
So, what should you do when you're overloaded with tasks? Working extra hours is not the solution. Working too many hours can not only makes you less productive but can have a negative impact on your personal life & well-being.
This includes deciding which tasks to begin shortly, which to delay & which to set aside. Time management is also essential. You'll only finish the tasks that give the best outcomes if you spend too much time on low-priority jobs.
While there is no way to add extra hours to the day, these prioritizing
ideas & time management techniques can assist recruiters and others in doing more critical tasks in less time.
There is no one-size-fits approach to time management.
Strategy is at the core of prioritization strategy, deciding which things to undertake first. While the following techniques take various approaches, one or two of them may resonate with you.
Time management helps you to complete your most important tasks.
These strategies can help you maximize the time you have.
1. Maintain a short daily to-do lists
If you have 20 items on the to-do checklist, you already know you will not be able to complete them in a day.
Choose up to three tasks from the to-do list to focus on that day. Select the functions that will impact the most critical goals. To find them, ask yourself, "What are the stuff that would make a profound difference if I finished them today?"
For instance, if your most critical responsibility is to fill three important positions, you may spend your day gathering job requirements, developing job descriptions & screening prospects. Sourcing applicants for future opportunities may be something you put off until another day.
2. Remember everything is not urgent
When you've got requests from every direction, it's simple to believe that each must be handled simultaneously.
You should categorize tasks using this strategy as follows:
If work is urgent and necessary, complete it first.
Schedule a task until later if it is essential but not urgent.
Delegate or outsource work if it is acute but not critical.
Don't do it if it's not urgent or essential.
3. Allow your strengths to lead your efforts.
The Pareto Principle states that 80% of your results come through 20% of your efforts, which is another technique for prioritizing the to-do list. Determine which activities make the most income, enhance customer satisfaction, and contribute to your most essential measure.
If your recruitment superpower discovers exceptional people where others have failed to look, then sourcing must be at the top of the priority.
4. Prioritize the company and yourself.
Projects like leading the CEO succession plan can potentially transform your career or the business. Tasks related to those projects must be at the top of your priority list.
5. Take control over email.
The onslaught of emails can disrupt even the most organized person's day. You schedule specific periods in your day to focus on it, and you delete or archive every email you read unless you need to respond. Of course, you need to pay attention to email at other times of the day.
But what happens if you get hundreds of thousands of emails in your mailbox that you'll never get through? There is a workable solution. Choose a date and declare it "email bankruptcy" that day. Then archive all mails older than the date you specified. This clears your inbox, and you'll still have all the emails saved for the unlikely case that you need them.
6. Identify the time wasters.
According to popular budgeting advice, note down where your revenue is going. The same logic can be used in time. Before you revamp your day, make a pie chart of how you now spend your days. You could be losing two hours every week going through unnecessary emails. By releasing such tasks, you make place for even more important ones.
7. Set up your time limits.
Getting stuck in a task for three hours can make you feel productive unless it prevents you from focusing on a more vital assignment. Time blocking is a method in which you set aside time for each of the things you've prioritized for the day.
Responding to emails & returning phone calls are tasks that should be completed in batches. Schedule 30 minutes to respond to non-urgent emails. Remember to schedule time for breaks & recharge.
8. Do what is quick and simple right now.
Respond immediately if a candidate has a query that will take you one minute to answer in a quick telephone call. The One-Minute Rule is based on this principle. Procrastinating on the tasks that take a minute to complete will only add to your to-do list & keep you buried behind a mountain of work. You will only have to spend energy and time thinking about those one-minute jobs as you rapidly cross them off your list.
There will always be a new candidate to screen, a job to fill, and a phone call to return. But, with the correct prioritization & time management methods in place, you'll be able to reduce your to-do list while also maintaining a social life.